Data processing addendum

Business data processing terms

This addendum applies when Kytona Limited processes personal data on behalf of a Docmancer Cloud business customer. The customer is controller and Kytona Limited is processor unless applicable law assigns different roles.

01

Instructions and confidentiality

We process customer personal data only to provide, secure, support, and improve the contracted service, on documented instructions, and subject to confidentiality obligations.

02

Security and incidents

We maintain access control, encryption in transit and at rest, client-side memory encryption, tenant isolation, logging controls, dependency monitoring, backups, and incident response. We notify affected customers without undue delay after confirming a personal-data breach.

03

Subprocessors and transfers

The published subprocessors list identifies current providers. We remain responsible for subprocessors under this addendum and use lawful transfer mechanisms where data crosses jurisdictional boundaries.

04

Assistance and deletion

We assist with data-subject requests, impact assessments, and regulator inquiries appropriate to the service. On termination, customers can export hosted data and request deletion, subject to legal retention and backup expiry.